Giving Access to your Contacts to another user

Share with specific people in your organization

The default Contacts folder in Outlook is created in each Outlook profile. This folder can’t be renamed or deleted. You might have additional contact folders. You can share any of these folders by doing the following:

In People, in the folder pane, click the contact folder that you want to share with a person in your organization.
Click Home. Then, in the Share group, click Share Contacts.
In the To box, enter the name of the recipient for the sharing invitation message. If you want to, you can change the Subject.
In the message body, type any information that you want to include, and then click Send. Review the confirmation dialog box, and then if correct, click OK.
The person in your organization receives the sharing invitation in email, and clicks Open this Contacts folder. (by default the user gets Review access, to give Edit access follow additional steps below)

Revoke or change other people's access

To change or revoke someone's access permissions to your contacts folders, do the following:

In People, in the Folder Pane, click the contacts folder for which you want to change permissions.
Click Folder. Then, in the Properties group, click Folder Permissions.
On the Permissions tab, do one of the following:
- Revoke or change access permissions for everyone In the Name box, click Default.. Under Permissions, in the Permission Level list, click None to revoke permissions or any of the other options to change permissions.
- Revoke or change access permissions for one person In the Name box, click the name of the person whose access permissions you want to change. Under Permissions, in the Permission Level list, click None to revoke permissions or any of the other options to change permissions.
Click OK.

Folder sharing permissions

With this permission level (or role)

You can

Owner

Create, read, change, and delete all items and files, and create subfolders. As the folder owner, you can change the permission levels that other people have for the folder. (Doesn’t apply to delegates.)

Publishing Editor

Create, read, change, and delete all items and files, and create subfolders. (Doesn’t apply to delegates.)

Editor

Create, read, change, and delete all items and files.

Publishing Author

Create and read items and files, create subfolders, and change and delete items and files that you create. (Doesn’t apply to delegates.)

Author

Create and read items and files, and change and delete items and files that you create.

Nonediting Author

Create and read items and files, and delete items and files that you create.

Reviewer

Read items and files only.

Contributor

Create items and files only. The contents of the folder don’t appear. (Does not apply to delegates.)

None

You have no permission. You can’t open the folder.

You can create custom permissions by selecting the appropriate check boxes and options under Permissions.